Business Bank Account and Record-Keeping Guide

Choose the right business bank account and keep the records HMRC and Companies House expect, for the right length of time.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Starting a business

Business Bank Account and Record-Keeping Guide

About this document

What it’s for

A practical guide for new businesses on opening and running a business bank account and keeping proper financial records. It sets out what records to keep, how long to keep them, how Making Tax Digital affects you, and a monthly routine that keeps your books ready for your accountant.

When to use it

  • When you are about to open a business bank account
  • When you set up your bookkeeping system or choose accounting software
  • As a reference for how long to keep each type of record

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Section 1 – Do you need a separate business account?
  • Section 2 – Comparing business accounts
  • Section 3 – Documents usually needed to open the account
  • Section 4 – What records you must keep
  • Section 6 – Making Tax Digital (MTD)
  • Section 7 – Choosing accounting software
  • Section 8 – Monthly bookkeeping routine
  • Worked example – bank reconciliation
  • Sign-off

How to complete it

  • Use the comparison grid in Section 2 to compare banks
  • Tick off the account-opening documents in Section 3
  • Adapt the retention table in Section 5 to your business and keep it with your records
  • Adopt the monthly routine in Section 8

Key points to check

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Starting a business

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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