Check-out Report

A structured end-of-tenancy inspection that compares each room with the check-in inventory and builds a fair, evidenced deposit deduction schedule.

Editable Word document
8
10pages
Guidance notes included
aml consultancy solutions

Landlord & property

Check-out Report

About this document

What it’s for

A check-out report to complete when the tenant leaves. It compares the condition and cleanliness of the property with the check-in inventory, separates fair wear and tear from damage, and sets out any proposed deductions from the deposit with the evidence and calculation behind each one.

When to use it

  • On the day the tenant gives up possession, once they have removed their belongings
  • Alongside the Inventory and Schedule of Condition in this pack
  • To prepare your evidence if a deposit dispute goes to adjudication

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Vacant possession, keys and meters
  • Alarms tested at check-out
  • Entrance hall, stairs and landing
  • Living room
  • Kitchen
  • Bedroom 1
  • Bedroom 2
  • Bathroom / shower room / WC
  • Garden, exterior and outbuildings
  • Cleaning comparison
  • Fair wear and tear and apportionment
  • Apportionment calculator
  • Deposit deduction schedule
  • Notice to tenant of proposed deductions
  • Sign-off

How to complete it

  • Invite the tenant to attend and record whether they did
  • Walk the property in the same order as the inventory and take matching photographs
  • Apply the fair wear and tear and apportionment guidance before proposing any charge
  • Send the deduction schedule to the tenant promptly and within the time the scheme requires

Key points to check

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Landlord & property

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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