Client Authority and Mandate Letter

A signed client authority for your firm to deal with HMRC, Companies House and named third parties, with limits, duration and a third-party request letter.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – compliance & management

Client Authority and Mandate Letter

About this document

What it’s for

A written authority from your client allowing your firm to act as their agent with HMRC, deal with Companies House and obtain information from banks, lenders, previous advisers and other third parties. It sits alongside your engagement letter and HMRC’s own agent authorisation process, and gives third parties the written evidence of authority they ask for.

When to use it

  • At the start of a new engagement, with the engagement letter
  • When a third party (bank, pension provider, lender, local authority) asks for proof of authority
  • Where HMRC accepts a letter of authority for a single matter rather than full agent authorisation

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Part A – HMRC
  • Part B – Companies House
  • Part C – Other organisations
  • Part D – Limits of this authority
  • Part E – Duration and withdrawal
  • Part F – Data protection

How to complete it

  • Tick only the taxes, filings and third parties the client actually authorises
  • Have it signed by the client personally, or by a director or partner for a business
  • Still complete HMRC’s online authorisation – this letter does not replace it
  • Use the short third-party letter in the Annex to request information

Key points to check

  • Never use the client’s own HMRC or Companies House sign-in details
  • Directors must verify their own identity with Companies House – you cannot do it for them

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – compliance & management

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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