Coach and Volunteer Recruitment Pack and DBS Check Record

Safer recruitment documents for coaches, instructors and volunteers – role description, application and self-declaration, reference request, interview questions, DBS check and qualification record, and a single central register.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Gyms, fitness & sports clubs

Coach and Volunteer Recruitment Pack and DBS Check Record

About this document

What it’s for

Safe recruitment is the first line of protection for children and adults at risk in sport. Governing bodies expect clubs and fitness providers to follow a consistent process and to keep records showing that every coach and volunteer has been checked. This pack provides the forms and the register to do that.

When to use it

  • For every new coach, instructor, team manager, welfare officer and volunteer working with children or adults at risk
  • When renewing DBS checks, qualifications and training
  • To show your governing body or funder that recruitment checks are complete

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Part 1 – Role description
  • Part 2 – Application and self-declaration
  • Part 3 – Reference request
  • Part 4 – Interview or informal meeting record
  • Part 5 – DBS and checks record
  • Part 6 – Coach and volunteer register

How to complete it

  • Adapt the role description in Part 1 for each role
  • Use Parts 2 to 4 for each new recruit, and record checks in the register in Part 6
  • Review the register every [three] months to spot renewals due

Key points to check

  • Use the DBS eligibility tool before asking for a DBS check – asking for a higher check than the role allows is unlawful
  • Do not keep copies of DBS certificates longer than needed – record the details instead

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Gyms, fitness & sports clubs

From £29

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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