Constitution for a Club, Society or Community Group

A complete constitution for an unincorporated club, society, residents’ association or community group – aims, membership, committee and officers, meetings and voting, money, conflicts of interest, complaints, changes and winding up.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Clubs, societies & community groups

Constitution for a Club, Society or Community Group

About this document

What it’s for

Most small clubs, societies and community groups are unincorporated associations. Their constitution is the agreement between the members about how the group is run. Banks, funders, venues and councils usually ask to see one before they will open an account, give a grant or let a room. This template is written for groups that are not charities or sports clubs (separate templates cover those).

When to use it

  • When starting a new group, society or association
  • When updating an old or informal set of rules
  • Before opening a bank account or applying for grant funding

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Name
  2. Aims
  3. Powers
  4. Membership
  5. Subscriptions
  6. The committee
  7. Committee meetings
  8. Conflicts of interest
  9. Annual general meeting
  10. Special general meetings
  11. Procedure at general meetings
  12. Money and property
  13. Policies and insurance
  14. Complaints and discipline
  15. Changes to the constitution
  16. Dissolution

How to complete it

  • Fill in the group’s name, aims and the options in square brackets
  • Adopt it at a meeting of the members (or the founding members) and record it in the minutes
  • Have it signed and dated by the chair and secretary, and give every member a copy

Key points to check

  • If your purposes are exclusively charitable and your income is over £5,000 a year, you may need to register as a charity – take advice or check the Charity Commission website
  • Committee members of an unincorporated group can be personally liable for its debts – consider incorporating if you employ staff, sign leases or take on significant contracts

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

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Clubs, societies & community groups

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Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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