Customer Onboarding Pack and Welcome Letter

Give every new customer a confident start – a warm welcome letter, a “how we work together” guide, a customer information form and an internal onboarding checklist.

Editable Word document
12
10pages
Guidance notes included
aml consultancy solutions

Sales & marketing

Customer Onboarding Pack and Welcome Letter

About this document

What it’s for

A complete onboarding pack for new customers. It welcomes them, explains who to contact, how you work and what happens in the first weeks, collects the information you need in one go, and gives your team a checklist so nothing is missed.

When to use it

  • As soon as a new customer signs up or places a first order
  • For ongoing service relationships (retainers, subscriptions, credit accounts, managed services)
  • When moving an existing customer onto a new service

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Part 1 – Welcome letter
  • What you have signed up for
  • Your first few weeks
  • 1. About us
  • 2. Your team
  • 3. Our service standards
  • 4. How we will communicate
  • 5. What we need from you
  • 6. Invoices and payments
  • 7. Your information
  • 8. Feedback, changes and complaints
  • 9. Useful links
  • A. Your business
  • B. Contacts
  • C. Billing
  • D. Service set-up
  • E. Accessibility and communication preferences
  • F. Keeping in touch (optional)
  • G. Declaration
  • Before the customer starts

How to complete it

  • Send Part 1 (welcome letter) with Part 2 (welcome guide) and Part 3 (information form)
  • Delete sections of the guide that do not apply to your business
  • Use Part 4 internally and file it on the customer record
  • Book the 30-day check-in (Part 5) on the day the customer starts

Key points to check

  • Marketing consent must be separate and optional – never a condition of service
  • If you are in the regulated sector, carry out customer due diligence before you start work

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Sales & marketing

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

Download and keep

Get the packSee every document in this pack →

Need more than one category?

Documents All-Access gives you every category for 12 months for £295.

Compare options →

Need it tailored?

We can adapt any template to your business, or write a document from scratch.

Talk to us →