A short, practical data protection policy and member privacy notice for a club, society or community group – what personal data you hold, lawful bases, security, sharing, retention, members’ rights, breaches and the ICO fee.
Clubs, societies & community groups
Data Protection Policy and Privacy Notice for Small Groups
About this document
Even a small volunteer group holds personal data – a membership list, emails, photos, perhaps health or bank details. UK GDPR applies to groups of every size. This document helps the committee handle data sensibly and gives members a clear privacy notice, without the complexity of a business policy.
The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.
Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.
Included in the pack
Clubs, societies & community groups
for every document in this category
Editable Microsoft Word files
Guidance notes in every document
Written for UK businesses
Download and keep
Need more than one category?
Documents All-Access gives you every category for 12 months for £295.
Compare options →Need it tailored?
We can adapt any template to your business, or write a document from scratch.
Talk to us →
