Duty of Candour Policy and Letters

Meet Regulation 20 with a clear policy for identifying notifiable safety incidents, telling people in person, apologising and following up in writing – with a decision tool, records and letters.

Editable Word document
14
10pages
Guidance notes included
aml consultancy solutions

Care providers

Duty of Candour Policy and Letters

About this document

What it’s for

Your policy and procedure for the statutory duty of candour under Regulation 20, for an adult social care provider (which is not an NHS body). It explains how to recognise a notifiable safety incident, who decides, what must be said in person and in writing, and the records you must keep, with a decision tool, a meeting record, two ready-to-send letters and a candour log.

When to use it

  • As your duty of candour policy, alongside your incident and complaints policies
  • Whenever an unintended or unexpected incident may have caused moderate or serious harm or death
  • To train managers and staff on being open

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Purpose and commitment
  2. Scope
  3. The law
  4. Definitions
  5. Who is responsible
  6. Identifying a notifiable safety incident
  7. Notification in person
  8. Written notification
  9. Where the relevant person cannot be contacted or declines
  10. Enquiries and investigation
  11. Supporting staff
  12. Records
  13. Training, monitoring and review

Also included

  • If you operate outside England
  • Attempts to contact (if the person could not be contacted or declined)
  • What happened
  • Our apology
  • What we are doing to find out more
  • What we found
  • What we have changed

How to complete it

  • Insert the names of the people authorised to make candour decisions
  • Agree with a health care professional how you will obtain their opinion on harm
  • Adapt the letters for each incident – never send them unedited
  • Keep the candour log up to date and review it at governance meetings

Key points to check

  • Failing to notify the relevant person is a criminal offence that CQC can prosecute directly
  • An apology is not an admission of liability

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Care providers

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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