Engagement Letter – Bookkeeping

An engagement letter for regular bookkeeping services, setting out the records you will keep, the client’s duties, access to bank and software, and controls.

Editable Word document
13
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – client documents

Engagement Letter – Bookkeeping

About this document

What it’s for

A covering letter and schedules for monthly, quarterly or ad hoc bookkeeping: recording transactions, reconciling bank accounts, keeping ledgers and producing reports in the client’s accounting software. Suitable for accountancy practices and for bookkeepers (it reflects AAT and ICB practice expectations in general terms).

When to use it

  • Starting a new bookkeeping client, or catching up records that are behind
  • When you also prepare VAT returns or Making Tax Digital quarterly updates from the records
  • When you will have access to a client’s bank feeds or accounting software

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Frequency, software and volumes
  2. Bookkeeping services
  3. How we will work
  4. Payments and access to your bank
  5. Your responsibilities
  6. Our responsibilities
  7. Services not included
  8. Data processing
  9. Our professional obligations
  10. Identity checks and money laundering
  11. Confidentiality and your information
  12. Fees and payment
  13. Our liability to you
  14. Changes in the law and to this engagement
  15. Ending the engagement
  16. How our agreement fits together

Also included

  • Fees
  • Timetable

How to complete it

  • Tick the bookkeeping tasks agreed and set the frequency
  • Choose whether you have any access to make payments (Option A or B)
  • Agree the document cut-off and transaction volume in Schedule 2
  • Use alongside the VAT or tax engagement letters where relevant

Key points to check

  • Never accept payment authority without written controls
  • Make clear that bookkeeping is not an audit and will not detect fraud

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – client documents

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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