Fee Increase and Change of Terms Letter

A clear, courteous letter telling clients about new fees and updated terms, with options for different situations and a reply slip.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – client documents

Fee Increase and Change of Terms Letter

About this document

What it’s for

A ready-to-send letter for an accountancy or bookkeeping practice telling an existing client about a fee increase and any changes to its engagement letter or Standard Terms of Business, explaining why, giving proper notice and asking the client to confirm.

When to use it

  • Annual fee reviews, or when moving clients to monthly fixed fees
  • When new compliance work (such as Making Tax Digital for Income Tax or Companies House identity verification) changes the scope of your services
  • When you update your Standard Terms of Business

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Why our fees are changing
  • Your new fees
  • Changes to our terms
  • What you need to do

How to complete it

  • Check the notice period in the client’s engagement letter and give at least that much notice
  • Choose the Option paragraphs that fit and delete the others
  • Complete the fee table and summary of term changes
  • Send with your updated Standard Terms of Business

Key points to check

  • Individual clients are consumers – price changes need to be clear and fair
  • Keep a record of the client’s acceptance or objection

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – client documents

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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