Freelancer Privacy Notice and Data Protection Basics

A short privacy notice for a freelance business’s website and client communications – enquiries, clients, marketing, website analytics – and a one-page checklist of data protection basics for sole traders and one-person companies.

Editable Word document
4
10pages
Guidance notes included
aml consultancy solutions

Freelancers & contractors

Freelancer Privacy Notice and Data Protection Basics

About this document

What it’s for

Even a one-person business must comply with UK GDPR: telling people how you use their data, keeping it secure and only keeping it as long as needed. This short privacy notice suits most freelancers, and the checklist covers the basics, including whether you need to pay the ICO fee.

When to use it

  • On your website (linked from the footer and contact form)
  • Linked from proposals, emails and invoices
  • When reviewing your data protection arrangements

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Who i am
  2. What i collect and why
  3. Who i share it with
  4. How long i keep it
  5. Your rights

How to complete it

  • Fill in your details and the tools you use
  • Delete sections that do not apply
  • Complete the basics checklist once a year

Key points to check

  • If you process client personal data on their behalf, you are also a processor – see the Freelancer Data Processing Terms
  • Marketing emails to individuals need consent unless the soft opt-in applies

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Freelancers & contractors

From £29

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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