Gym Rules and Member Code of Conduct

House rules for members and guests – safe use of equipment, hygiene, behaviour, changing rooms, photography, unstaffed hours, under-18s and what happens if rules are broken – ready to display and link to from your terms.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Gyms, fitness & sports clubs

Gym Rules and Member Code of Conduct

About this document

What it’s for

Clear rules help keep members safe, protect your staff and make the gym a pleasant place to train. They also give you a fair basis to take action against members who behave badly. This document gives you a complete set of rules you can adapt, display and refer to in your membership terms.

When to use it

  • As part of every membership and guest agreement
  • Displayed at reception, in changing rooms and on your website and app
  • When investigating a complaint about a member’s behaviour

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Entry
  2. Using equipment safely
  3. Clothing and hygiene
  4. Behaviour
  5. Changing rooms, photography and phones
  6. Lockers and belongings
  7. Unstaffed hours
  8. Emergencies
  9. If the rules are broken

Also included

  • Part 1 – Rules
  • Part 2 – Display summary
  • Part 3 – Written warning letter

How to complete it

  • Delete rules that do not apply to your facilities (for example the pool or unstaffed hours sections)
  • Add any site-specific rules, such as for climbing walls, saunas or sports halls
  • Use the warning letter in Part 3 when a member breaks the rules

Key points to check

  • Make sure rules are applied consistently to avoid discrimination complaints
  • Rules on dress or headwear should allow for religious dress and disability needs

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Gyms, fitness & sports clubs

From £29

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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