Hosting Services Agreement

A business-to-business agreement for website, application or cloud hosting, with a service level agreement, backups, security, data processing terms and a clear exit plan.

Editable Word document
21
10pages
Guidance notes included
aml consultancy solutions

Tech & SaaS

Hosting Services Agreement

About this document

What it’s for

A contract between a hosting provider and a business customer for hosting websites, web applications, databases or virtual servers. It covers what is hosted and where, availability targets and service credits, backups, security, content responsibility, charges, data protection and how the customer gets its data back when the contract ends.

When to use it

  • Web agencies and IT firms hosting client websites or apps
  • Managed hosting, virtual private server or managed cloud services
  • Reselling capacity from a cloud platform with your own management layer

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Definitions and interpretation
  2. Commencement and term
  3. Onboarding and migration
  4. The Services
  5. Customer obligations
  6. Customer Content and acceptable use
  7. Security and backups
  8. Service levels and Service Credits
  9. Maintenance and changes
  10. Suspension
  11. Charges and payment
  12. Data protection
  13. Intellectual property
  14. Confidentiality
  15. Warranties
  16. Indemnities
  17. Limitation of liability
  18. Termination
  19. Exit and return of data
  20. Force majeure
  21. General
  22. Disputes, governing law and jurisdiction

Also included

  • Part A – Order details
  • Part B – Resources and service features
  • Part C – Migration plan (if applicable)
  • Part D – Charges
  • 1. Availability
  • 2. Service Credits
  • 3. Support and incident response
  • Part A – Details of processing
  • Part B – Processor obligations
  • Part C – Security measures
  • Part D – Approved sub-processors

How to complete it

  • Complete Schedule 1 (services, data centre location, charges) and Schedule 2 (service levels)
  • Complete the data processing details in Schedule 3
  • Agree the exit arrangements in Schedule 4 before signing
  • Check that your own upstream provider’s terms support what you promise

Key points to check

  • Never promise better availability, backup or data location than your upstream provider gives you
  • The Cyber Security and Resilience Bill may bring some managed service providers into regulation – check its status

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Tech & SaaS

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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