Invoice Template

Professional sales invoices for VAT-registered and non-VAT businesses, with every legal requirement explained.

Editable Word document
9
10pages
Guidance notes included
aml consultancy solutions

Finance & credit control

Invoice Template

About this document

What it’s for

Two ready-to-use invoice layouts – one for VAT-registered businesses (a full VAT invoice) and one for businesses that are not VAT registered – plus detailed guidance notes explaining exactly what UK law requires on an invoice for sole traders, partnerships, limited companies, LLPs and charities, and how to word your late payment terms.

When to use it

  • To bill customers for goods or services
  • If you are setting up a new business and need a compliant invoice layout
  • To check that invoices produced by your accounting software contain everything required

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Version A – VAT invoice (VAT-registered businesses)
  • How to pay
  • Payment terms
  • Version B – Invoice (not VAT registered)
  • Guidance notes – what your invoice must include
  • 1. Every business
  • 2. Sole traders and partnerships
  • 3. Limited companies and LLPs
  • 4. Charities
  • 5. VAT invoices – full invoice
  • 6. VAT invoices – less detailed and modified invoices
  • 7. Late payment wording
  • 8. Good practice

How to complete it

  • Choose Version A (VAT registered) or Version B (not VAT registered) and delete the other
  • Add your legal business details once and save the result as your master template
  • Give each invoice a unique number in a continuous sequence
  • Read the guidance notes at the end before you send your first invoice

Key points to check

  • A VAT invoice must show your VAT number and the VAT in sterling
  • Limited companies must show their full registered name exactly as registered
  • Statutory late payment interest applies only between businesses, not to consumers

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Finance & credit control

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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