Letter of Representation – Bookkeeping and Management Accounts

A client’s confirmation that the records it gave you were complete, that it made the coding and estimate decisions, and how management accounts may be used and shared.

Editable Word document
8
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – client documents

Letter of Representation – Bookkeeping and Management Accounts

About this document

What it’s for

A letter from a bookkeeping client to your firm confirming that the documents and information supplied were complete, that it made or approved the coding, reconciliation and estimate decisions, and how the management accounts you prepared may be used – especially when they go to a bank, investor or funder. Includes firm guidance, a tailoring table and a checklist.

When to use it

  • Each year, or at each quarter end, for bookkeeping clients
  • Before management accounts are given to a lender, investor or funder
  • When records were late, incomplete or contained unexplained items

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Approval of the management accounts
  2. Completeness of information
  3. Coding, reconciliations and cleared items
  4. Period-end estimates
  5. Use of the management accounts
  6. Payments, access and controls
  7. Going concern and significant matters
  8. Laws, regulations, fraud and claims
  9. Specific representations

Also included

  • Part 1 – Guidance for your firm
  • Appendix B – Firm checklist before accepting the letter

How to complete it

  • Fill in the period and the management accounts details
  • Choose the stock and third-party options
  • List any unexplained or suspense items cleared on the client’s instructions

Key points to check

  • Make sure your engagement letter limits reliance by third parties – this letter supports it but does not replace it

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – client documents

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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