Letter of Representation – Charity Accounts and Independent Examination

The trustees’ letter to their independent examiner approving the accounts and trustees’ report and confirming funds, income, trustee benefits, serious incidents and eligibility.

Editable Word document
9
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – client documents

Letter of Representation – Charity Accounts and Independent Examination

About this document

What it’s for

A letter from a charity’s trustees to your firm as independent examiner (and, where agreed, preparer of the accounts) for a charity in England and Wales. It covers approval of the accounts and trustees’ annual report, eligibility for independent examination, examiner independence, income and Gift Aid, restricted funds, trustee benefits, related parties, serious incidents and going concern. Includes firm guidance, a tailoring table, a trustees’ minute and a checklist.

When to use it

  • At every independent examination
  • Where trustees’ judgements affect restricted funds, legacies or grants
  • When the new thresholds or SORP 2026 apply for the first time

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Approval of the accounts and trustees’ report
  2. Trustees’ responsibilities
  3. Eligibility for independent examination and your independence
  4. Records and income
  5. Funds and expenditure
  6. Trustee benefits and related parties
  7. Regulatory matters, reserves and going concern
  8. Laws, regulations, fraud and claims
  9. Specific representations

Also included

  • Part 1 – Guidance for your firm
  • Appendix B – Trustees’ minute
  • Appendix C – Examiner’s checklist

How to complete it

  • Choose the charity type and accounts basis options
  • Complete the income and thresholds figures
  • Have the trustees approve it at the meeting that approves the accounts

Key points to check

  • Threshold figures, the SORP edition and Scotland or Northern Ireland differences

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – client documents

£20

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Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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