Letter of Representation – Dormant Company Accounts

The directors’ confirmation that a company has been dormant, is entitled to the dormant audit exemption and has dealt with HMRC and Companies House correctly.

Editable Word document
9
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – client documents

Letter of Representation – Dormant Company Accounts

About this document

What it’s for

A letter from the directors of a dormant company to your firm, confirming that there were no significant accounting transactions, that the section 480 audit exemption applies, what HMRC knows about the company and what the directors intend to do with it. Includes firm guidance, a tailoring table, a short board minute and a checklist.

When to use it

  • Every year you prepare and file dormant accounts
  • When a trading company becomes dormant, or a dormant one is about to trade
  • For shelf, name-protection and holding companies with no transactions

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Approval and filing
  2. Dormant status
  3. Audit exemption
  4. Share capital, assets and liabilities
  5. Corporation tax
  6. Companies House and company records
  7. Future plans
  8. Laws, regulations and fraud
  9. Specific representations

Also included

  • Part 1 – Guidance for your firm
  • Appendix B – Board minute
  • Appendix C – Firm checklist

How to complete it

  • Choose whether the company has been dormant since incorporation or since an earlier year end
  • Complete the share capital and bank account details
  • Choose the option that describes the future plans for the company

Key points to check

  • Companies House filing changes and identity verification dates; HMRC’s view of dormancy differs from company law – see the notes

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – client documents

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

Download and keep

Get the packSee every document in this pack →

Need more than one category?

Documents All-Access gives you every category for 12 months for £295.

Compare options →

Need it tailored?

We can adapt any template to your business, or write a document from scratch.

Talk to us →