Letter of Representation – Sole Trader Accounts and Tax Return

A self-employed client’s letter approving their accounts and Self Assessment return, confirming complete income, genuine expenses, private use and Making Tax Digital records.

Editable Word document
8
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – client documents

Letter of Representation – Sole Trader Accounts and Tax Return

About this document

What it’s for

A letter from a sole trader to your firm confirming approval of their business accounts, tax computation and Self Assessment return, and the facts behind them: every income source, every bank account, private use, estimates, other income and Making Tax Digital for Income Tax. Includes firm guidance, a tailoring table and a checklist.

When to use it

  • Every year for self-employed clients whose accounts and return you prepare
  • Especially for cash businesses, mixed personal and business bank accounts, or significant private use
  • For clients joining Making Tax Digital for Income Tax

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Approval of the accounts and return
  2. Records and income
  3. Expenses and private use
  4. Estimates and provisional figures
  5. Other income, reliefs and other taxes
  6. Continuity and later events
  7. Laws, regulations, fraud and claims
  8. Specific representations

Also included

  • Part 1 – Guidance for your firm
  • Appendix B – Firm checklist before accepting the letter

How to complete it

  • Choose the accounting basis and Making Tax Digital options
  • Complete the private use table and the list of accounts
  • Have the client sign personally before you submit the return

Key points to check

  • Making Tax Digital thresholds and penalty rules, VAT threshold and simplified expense rates – each is a placeholder

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – client documents

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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