Maternity, Paternity and Family Leave Letters for Domestic Employers

A guide for families whose nanny or household employee is pregnant or becoming a parent – risk review, antenatal time off, maternity leave and pay, keeping-in-touch days, paternity and parental leave as day-one rights, recovering statutory pay from HMRC – with letters confirming leave and pay, and a return to work and flexible working request form.

Editable Word document
5
10pages
Guidance notes included
aml consultancy solutions

Employing a nanny or domestic staff

Maternity, Paternity and Family Leave Letters for Domestic Employers

About this document

What it’s for

When a nanny or household employee becomes pregnant or a parent, they have important legal rights to time off, pay and protection from unfair treatment. Families are often unsure what to do. This guide and letters help you respond correctly and on time, and recover statutory pay from HMRC.

When to use it

  • When an employee tells you they are pregnant, adopting or becoming a parent
  • When planning maternity cover
  • When an employee asks to return on different hours

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Letter – confirming maternity leave and pay
  • Letter – confirming paternity leave

How to complete it

  • Reply to the maternity notification within 28 days
  • Arrange statutory pay through payroll
  • Plan keeping-in-touch days and the return to work

Key points to check

  • Treating someone unfavourably because of pregnancy or maternity leave is unlawful discrimination
  • Paternity leave and unpaid parental leave became day-one rights from 6 April 2026

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Employing a nanny or domestic staff

From £29

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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