Rules for taking, using and storing photos and videos of members and participants – especially children – including events, social media, livestreaming and personal devices, with a consent form and an image log.
Gyms, fitness & sports clubs
Photography and Filming Policy and Consent Form (Sport and Fitness)
About this document
Photos and videos help promote your club or gym, but they are personal data and can put children and adults at risk if misused. This policy sets out when images can be taken, who can take them, how consent is obtained and recorded, and how images are used and stored.
The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.
Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.
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Gyms, fitness & sports clubs
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Editable Microsoft Word files
Guidance notes in every document
Written for UK businesses
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