Purchase Order Template

A purchase order (PO) form for ordering goods or services from suppliers, followed by comprehensive terms and conditions of purchase. Issuing a PO on your own terms helps make sure your terms, rather than the supplier’s, govern the order, and gives you a clear record of what was ordered, at what price and who approved it.

• For any purchase that your financial procedures say needs a PO
• When you want your own terms to apply to the supply, including quality, delivery, liability and payment terms
• To support three-way matching of orders, deliveries and invoices

• Add your business details and logo, and number POs in a single sequence
• Describe each item precisely (specification, quantity, unit price, delivery date)
• Make sure the PO is approved by someone with the right authority before sending
• Send the PO with the terms, and ask the supplier to acknowledge it in writing