Request for Access to the Property

Letters asking a residential tenant for access on at least 24 hours’ notice – for inspections, repairs, safety checks and viewings – plus emergency entry and access log.

Editable Word document
10
10pages
Guidance notes included
aml consultancy solutions

Landlord & property

Request for Access to the Property

About this document

What it’s for

A tenant has the right to live in their home without interference, so a landlord normally needs the tenant’s agreement and must give proper written notice before entering. These letters ask for access politely and lawfully, record that you gave notice, and help you deal with refusals and emergencies.

When to use it

  • Routine inspections and checking the condition of the property
  • Repairs, maintenance and contractor visits
  • Annual gas safety checks, electrical inspections and alarm testing
  • Viewings by prospective tenants or buyers, where the tenancy allows them

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • The law in brief
  • Proposed date and time
  • Access log

How to complete it

  • Check your tenancy agreement for the access clause and notice method
  • Choose the Option paragraph for the reason you need access
  • Give at least 24 hours’ written notice and a reasonable time of day
  • Record every request and the outcome in the access log

Key points to check

  • Do not enter without agreement except in a genuine emergency
  • Keep records of refused gas safety access – it is your defence
  • Never use keys to “let yourself in” because the tenant has not replied

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Landlord & property

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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