Right to Rent Check Record

A record of right to rent checks for every adult occupier, with follow-up check tracking and a non-discrimination checklist.

Editable Word document
8
10pages
Guidance notes included
aml consultancy solutions

Landlord & property

Right to Rent Check Record

About this document

What it’s for

Landlords and agents in England must check that every adult who will live in a rented home as their only or main home has the right to rent, before the tenancy agreement is entered into. This record shows how you did it so you can rely on the “statutory excuse” if a civil penalty is ever proposed.

When to use it

  • Before every new tenancy, for every adult occupier, including British citizens
  • When a new adult moves in during a tenancy
  • For follow-up checks where an occupier has a time-limited right

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Property and tenancy
  • Adult occupiers
  • Occupier 1
  • Occupier 2
  • Occupier 3
  • Non-discrimination checklist
  • Retention and destruction
  • Declaration

How to complete it

  • Check the current Home Office landlord’s guide (version dated 1 October 2026 at the time of writing)
  • Complete one occupier section per adult and attach copies of documents or the online check result
  • Diarise any follow-up check before the statutory excuse expires
  • Keep records for the tenancy and at least one year after it ends

Key points to check

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Landlord & property

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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