Software Support and Maintenance Agreement

Ongoing support, bug fixing, updates and hosting maintenance for software you have built or licensed to a client – support hours, priority levels and response times, exclusions, charges and termination.

Editable Word document
6
10pages
Guidance notes included
aml consultancy solutions

Tech & SaaS

Software Support and Maintenance Agreement

About this document

What it’s for

After software, a website or an app goes live, the client usually needs someone to fix bugs, apply security updates and answer questions. Without a written support agreement, there are frequent disputes about what is included, how quickly problems must be fixed and what costs extra. This agreement sets that out clearly, with a schedule of priority levels and response times.

When to use it

  • After delivering a software development, website or app project
  • When you licence software to a business customer and provide ongoing support
  • When renewing or formalising an informal support arrangement

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Definitions
  2. Support services
  3. Exclusions
  4. Customer obligations
  5. Fees and payment
  6. Service credits
  7. Data protection and confidentiality
  8. Liability
  9. Term and termination
  10. General

Also included

  • Schedule – Support details and priority levels

How to complete it

  • Fill in the software covered, support hours and fees in the Schedule
  • Set realistic response and resolution targets for each priority level
  • Agree what is excluded and the hourly rate for extra work

Key points to check

  • Response times are targets for starting work, not guarantees that every problem will be fixed in that time – say so clearly
  • If you host the software too, add hosting terms or use the Hosting Services Agreement

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Tech & SaaS

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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