Sports Club Constitution (Unincorporated Members’ Club)

A complete constitution for an amateur sports club run by its members – objects, membership, subscriptions, committee and officers, meetings and voting, finance, safeguarding, discipline, property held by trustees, amendments and dissolution.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Gyms, fitness & sports clubs

Sports Club Constitution (Unincorporated Members’ Club)

About this document

What it’s for

Most grassroots sports clubs are unincorporated associations: a group of members bound together by a constitution. The constitution sets out who the members are, how the committee is chosen, how decisions are made and how money and property are looked after. National governing bodies, funders, leagues and banks normally ask to see it. This version also includes the provisions HMRC expects of a Community Amateur Sports Club (CASC), as options.

When to use it

  • When setting up a new club
  • When updating an old or informal constitution, or applying for funding or CASC registration
  • When your governing body requires a model-style constitution (check theirs first)

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Name and affiliation
  2. Objects
  3. Equality and inclusion
  4. Membership
  5. Subscriptions and fees
  6. Officers and committee
  7. Annual general meeting
  8. Special general meetings
  9. Procedure at general meetings
  10. Finance
  11. Property and trustees
  12. Safeguarding and welfare
  13. Codes of conduct
  14. Insurance
  15. Data protection
  16. Discipline and appeals
  17. Changes to the constitution
  18. Dissolution

How to complete it

  • Fill in the club name, sport and the choices in square brackets
  • Adopt it at a general meeting by the majority required by your current rules, and record the vote in the minutes
  • Have it signed by the chair and secretary and keep it with the club records

Key points to check

  • Members of an unincorporated club can be personally liable in some situations – consider incorporating (for example as a company limited by guarantee or a CIO) if the club employs staff, signs leases or carries significant risk
  • CASC and charity rules are detailed – check HMRC’s CASC guidance or your governing body before applying

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

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Guidance notes in every document

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