Supplier Comparison and Selection Form

A structured way to choose between suppliers of goods or services. It separates deal-breakers (pass or fail) from preferences (weighted scores), so you pick the supplier that gives the best overall value rather than simply the cheapest quote, and it leaves a written record of why you chose them.

• Choosing a key supplier of stock, materials, packaging, software, IT, premises services or outsourced work
• Re-tendering a contract or reviewing an under-performing supplier
• Any purchase where you would want to explain your choice to a partner, funder or investor later

• Write down your requirement in Part A before you ask for quotes
• Agree the must-haves (Part B) and criteria weights (Part C) before you score anyone
• Score each supplier 0–5 against each criterion and work out the weighted scores in Part D
• Carry out the checks in Part E on the preferred supplier, then record the decision in Part F