Tenant Application and Referencing Form

A fair, lawful application form with referencing consents, holding deposit terms and reference request templates.

Editable Word document
8
10pages
Guidance notes included
aml consultancy solutions

Landlord & property

Tenant Application and Referencing Form

About this document

What it’s for

A complete application pack for prospective tenants of a private let in England: applicant and household details, address history, income, references, guarantor and pet requests, a privacy notice, referencing consents, holding deposit terms that follow the Tenant Fees Act 2019, and template requests for landlord and employer references.

When to use it

  • When an applicant wants to proceed after a viewing
  • Before taking any holding deposit
  • For each adult applicant – joint applicants complete a form each

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Section 1 – The property
  • Section 2 – About you
  • Section 3 – Your household
  • Section 4 – Address history (last three years)
  • Section 5 – Income and employment
  • Section 6 – Financial history
  • Section 7 – Guarantor
  • Section 8 – Right to rent
  • Section 10 – Holding deposit terms
  • Section 11 – Consents and declaration
  • Office use – application decision record
  • Template – employer reference request

How to complete it

  • Fill in the property details and advertised rent before giving the form out
  • Apply the same criteria to every applicant and record your decision and reasons
  • Delete any section you do not need, but never add questions about protected characteristics
  • Keep forms securely and delete them when no longer needed (see the privacy notice)

Key points to check

  • You must not refuse or discourage applicants because they have children or receive benefits
  • You must not invite or accept offers above the advertised rent

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Landlord & property

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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