Trustee Meeting Minutes

A ready-to-use template for minuting meetings of a charity’s board of trustees. It records attendance and quorum, declarations of interest, reports and – most importantly – the decisions made and the reasons for them, giving the charity the written record that charity law and good governance expect.

• For every ordinary and special meeting of the trustees (in person, online or hybrid)
• Adapt it for committee meetings by changing the heading and quorum
• Use the action log to track actions between meetings

• Fill in the meeting details and attendance before the meeting starts
• Record each decision using the resolution wording, with the reasons
• Circulate the draft within [14] days and approve it at the next meeting
• The chair signs the approved minutes, which are kept with the minute book