Visitor and Contractor Sign-In and Safety Induction

A procedure for safely managing visitors and contractors on site, with sign-in registers, a safety briefing card, contractor checks and an induction record.

Editable Word document
15
10pages
Guidance notes included
aml consultancy solutions

Health, safety & compliance

Visitor and Contractor Sign-In and Safety Induction

About this document

What it’s for

A complete pack for controlling who is on your premises and making sure they know how to stay safe. It covers the procedure for hosts and reception, visitor and contractor sign-in registers, a visitor safety briefing card, contractor pre-qualification checks and a contractor safety induction checklist and declaration.

When to use it

  • Any premises that receive visitors, customers behind the counter, delivery drivers or contractors
  • Before any contractor starts maintenance, repair, installation, cleaning or building work
  • To support your fire evacuation roll call and your duties to non-employees

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Purpose
  2. Scope
  3. Definitions
  4. Responsibilities
  5. Before the visit or work
  6. On arrival – sign-in
  7. Safety briefing and induction
  8. Permits to work and high-risk activities
  9. While on site
  10. Emergencies
  11. Departure
  12. Data protection
  13. Training and review

Also included

  • Approval
  • Emergency – if the fire alarm sounds
  • First aid and accidents
  • While you are here
  • Emergency contacts on site
  • 1. Insurance and status
  • 2. Health and safety competence
  • 3. Specialist registrations (where relevant)
  • 4. Information shared with the contractor
  • Site and emergencies
  • Hazards and controls
  • Working arrangements

How to complete it

  • Fill in your site details, emergency arrangements and hazards in the briefing card (Appendix C)
  • Decide which contractor checks apply to each type of job (Appendix D)
  • Print the registers or set up a digital sign-in system using the same fields
  • Train hosts and reception staff, and review the procedure annually

Key points to check

  • Sign-in records contain personal data – display the privacy notice and set a retention period
  • Construction work may bring extra duties under CDM 2015

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Health, safety & compliance

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Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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