A simple, auditable form for reimbursing volunteers’ actual out-of-pocket costs, with mileage log, receipts checklist and authorisation.
Charities
Volunteer Expenses Claim Form
About this document
A claim form for volunteers to recover genuine out-of-pocket expenses, with a mileage log at HMRC approved rates, an itemised expenses table, a declaration and an approval section. It gives the treasurer an audit trail and helps protect the charity from paying anything that looks like a wage.
The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.
Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.
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Charities
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Editable Microsoft Word files
Guidance notes in every document
Written for UK businesses
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