Year-End Records Request Letter and Checklist

A covering letter and detailed checklist asking clients for everything you need to prepare year-end accounts and tax returns, first time.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

Accountancy practice – client documents

Year-End Records Request Letter and Checklist

About this document

What it’s for

A letter to send to clients shortly after their year end, with a comprehensive checklist and questionnaire of the records and information you need for their accounts and tax returns. It reduces chasing, sets a clear deadline and records what the client told you.

When to use it

  • Shortly after a limited company’s or unincorporated business’s year end
  • For sole traders and landlords before Self Assessment work (delete the company sections)
  • As an annual questionnaire to capture changes in circumstances

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • 1. Bank, cash and payments
  • 2. Sales and amounts owed to you
  • 3. Purchases and amounts you owe
  • 4. Stock and work in progress
  • 5. Assets, loans and finance
  • 6. Payroll and people
  • 7. Limited companies only
  • 8. Sole traders and partnerships only
  • 9. VAT and tax
  • Declaration

How to complete it

  • Choose Option A (limited company) or Option B (sole trader / partnership) in the letter
  • Delete checklist sections that do not apply to the client
  • Fill in the deadline and how to send records
  • Ask the client to return the signed declaration with the records

Key points to check

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Accountancy practice – client documents

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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