Fund accounting, a SOFA by fund type, reserves, Gift Aid claims and GASDS for small charities, CIOs and community groups
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Charities have to keep track of more than just money in and money out. Every pound belongs to a fund – free to spend (unrestricted), set aside by the trustees (designated), tied to a purpose by the donor or funder (restricted) or held as capital (endowment) – and your accounts, annual report and reserves policy all depend on getting that right. On top of that, Gift Aid only works if you hold a valid declaration for every donor, claim within the time limit and send HMRC a correctly laid-out schedule. This workbook brings all of that together. You set up your funds and donors once, log income and spending as it happens, and it produces the fund balances, a Statement of Financial Activities (SOFA) by fund type, your free reserves against policy, every Gift Aid and GASDS figure, a schedule ready for HMRC and the figures for your trustees' annual report.
See how it works
The sheets you will use most, in the order you will use them – shown with the sample data every workbook comes with.
Step 1
Every fund with its balances and status. What you do: enter the yellow columns.
Step 2
Every receipt, with Gift Aid worked out on each gift. What you do: add a row for each receipt.
Step 3
Every payment, by fund, activity, project and category. What you do: add a row for each payment.
Step 4
Money moved between funds. What you do: add a row for each transfer the trustees approve.
Who it is for
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