For registered childminders and small nurseries – children, fees, funded hours, invoices, ratios, staff and tax in one place
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Running a childcare setting means juggling bookings, funded hours, parents' fees, local authority claims, staff ratios and your own tax – usually across several spreadsheets and a lot of guesswork. This workbook brings it together. You keep a register of children and their usual booked sessions; the workbook works out every child's fees for every month, takes off their funded hours, adds any optional food and consumables, produces an itemised invoice for each family, tracks what parents have paid and who is behind, shows what you can claim from the local authority each term, checks occupancy and EYFS ratios session by session, costs your staff, and estimates your profit and tax.
See how it works
The sheets you will use most, in the order you will use them – shown with the sample data every workbook comes with.
Step 1
Family accounts – contact details, opening balance, invoiced, paid, balance, overdue amount and status. What you do: enter the yellow columns for each family.
Step 2
The register – dates, booked sessions, fee basis, funded entitlement, optional charges. What you do: one line per child.
Step 3
Every child for every month (1,200 lines) – hours, fees, funding deduction, extras, invoice total and local authority funding. What you do: nothing – use the filter arrows to look at a month or a child.
Step 4
A printable itemised invoice with an account summary. What you do: pick a family and a month, then print.
Who it is for
Quick start
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Part of AML Finance Group
Our sister firm, AML Accountancy Solutions, is an award-winning accountancy practice helping businesses and individuals across the UK with their accounts, tax, bookkeeping and payroll.
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