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Salon Chair Rental vs Employed

Employ, rent the chair or pay commission? The numbers for the salon owner and the stylist

£20

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Salon Chair Rental vs Employed

Overview

Every salon owner faces the same question sooner or later: should this stylist be on the payroll, rent a chair, or work on commission? Each choice changes your profit, your VAT bill, your paperwork and your risk if HMRC decides a 'self-employed' stylist is really an employee. This workbook puts real numbers on every chair in your salon – up to 12 – under all three arrangements, shows what the whole salon makes, and shows the stylist's side of the deal too, so conversations about rent and pay are based on facts rather than hunches.

Price
£20
Who it’s for
Industry
Works with
Microsoft Excel for Windows and Mac
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See how it works

A walk through the main sheets

The sheets you will use most, in the order you will use them – shown with the sample data every workbook comes with.

Step 1

Chairs

The heart of the workbook – one line per chair with the terms for each arrangement. What you do: enter the yellow columns for every chair you use.

Chairs
Owner View

Step 2

Owner View

Every chair's profit three ways, side by side, with the comparison and break-even rent. What you do: nothing to enter – read it.

Step 3

Stylist View

One stylist's take-home pay employed vs renting, and a chart across takings levels. What you do: pick a stylist and adjust the renter's costs.

Stylist View
Salon P&L

Step 4

Salon P&L

Whole-salon income, costs and profit for the current mix and three 'all one model' scenarios. What you do: nothing to enter.

Who it is for

Made for people like you

  • Example – text
  • Hair salon and barbershop owners – Profit per chair employed vs rented vs commission-only, break-even chair rent and a whole-salon P&L.
  • Beauty, nail and aesthetics salons – The same comparison for therapists and treatment rooms, including exempt room lets.
  • Stylists and therapists – Take-home pay as an employee vs as a self-employed chair renter at every level of weekly takings.
  • Accountants and advisers – A clear, printable model to walk a salon client through the options.

Quick start

Up and running in minutes

  1. Example – text
  1. Settings – Enter your salon name, pick the tax year, say whether the salon is VAT registered, and check the pay and rent assumptions. List your fixed overheads – rent, rates, power, insurance, software and so on.
  2. Chairs – One line per chair. Enter the stylist's name, how they work now and their average weekly takings. Then fill in the terms for ALL three arrangements – what you would pay them as an employee, what rent they would pay as a renter, and the commission % if self-employed – so the workbook can compare.
  3. Owner View – See each chair's profit for the salon under every arrangement, the best option and the break-even rent.
  4. Salon P&L – See the whole salon's profit as it is now, and if every chair moved to one arrangement.
  5. Stylist View – Pick a stylist to see what they would take home employed vs renting – useful before you discuss a change with them.
  6. VAT and Status Checklist – Check the VAT position and answer the status questions for your renters and any commission-only stylists.
  7. Dashboard – Read the headline numbers, the warnings and the charts.

Key features

  • Profit per chair for up to 12 chairs: employed (wage or commission with minimum wage top-up, employer NI, pension, holiday and sick pay), chair rental (weekly rent, % of takings or both) and commission-only.
  • Break-even chair rent, each chair's share of overheads and a full salon P&L – now, and if every chair were employed, rented or on commission.
  • VAT: who makes the supply to the client, VAT on takings and chair rent, and every stylist's VAT threshold.
  • The stylist's view – take-home as an employee vs a chair renter at every level of takings – plus an employment status risk checklist.

What’s included

  • Dashboard – The salon at a glance
  • Settings – Tax year, pay, rent and overheads
  • Chairs – Each chair, stylist and terms
  • Owner View – Profit per chair, three ways
  • Stylist View – Take-home employed vs renting
  • Salon P&L – Whole-salon profit by scenario
  • VAT – VAT on takings and rent
  • Status Checklist – Employment status risk
  • Tax Rates – NI, minimum wage, SSP and tax rates
  • Guide – How to use this workbook

How buying works

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