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Bookkeeping & Compliance

Small Charity Receipts & Payments Accounts

Cash book by fund, Gift Aid, bank reconciliation and year-end receipts & payments accounts with a statement of assets and liabilities

£20

Secure checkout. Your file is ready in your client portal as soon as payment clears.

Small Charity Receipts & Payments Accounts

Overview

Smaller charities that are not companies can usually prepare simple receipts and payments accounts instead of full accruals accounts. They must still show restricted funds separately and include a statement of assets and liabilities. This workbook builds both from a single cash book.

Price
£20
Who it’s for
Bookkeeping & Compliance
Works with
Microsoft Excel for Windows and Mac
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See how it works

A walk through the main sheets

The sheets you will use most, in the order you will use them – shown with the sample data every workbook comes with.

Step 1

Cash Book

Every receipt and payment by fund and category. What you do: one line per transaction.

Cash Book
R&P Accounts

Step 2

R&P Accounts

The receipts and payments accounts. What you do: nothing to enter.

Step 3

Bank Rec

Bank reconciliation for each account. What you do: enter bank balances.

Bank Rec

Step 4

Who it is for

Made for people like you

  • Example – text
  • Small charities – Prepare receipts and payments accounts for the Charity Commission.
  • Charity treasurers – Keep restricted funds separate.
  • Independent examiners – Clear, consistent records to examine.

Quick start

Up and running in minutes

  1. Example – text
  1. Settings – Charity details, the financial year and the opening bank balances.
  2. Funds – Each fund with its type and opening balance. The total must agree to the opening bank and cash.
  3. Categories – Receipt and payment headings and the budget.
  4. Cash Book – Every transaction with its heading and fund. Tick Gift Aid eligible donations.
  5. Year end – Reconcile the bank, record any transfers between funds, fill in Assets & Liabilities and print the accounts.

Key features

  • A cash book for a small charity that records which fund every receipt and payment belongs to, flags restricted funds that are overspent and tracks Gift Aid to claim.
  • Reconciles the bank, shows each fund's balance with transfers between funds, and works out reserves in months of spending.
  • Produces the receipts and payments account in unrestricted, restricted and endowment columns, with last year's figures and a statement of assets and liabilities – ready for the independent examiner.

What’s included

  • Dashboard – At a glance
  • Settings – Charity, year and bank balances
  • Funds – Funds and opening balances
  • Categories – Headings and budget
  • Cash Book – Every receipt and payment
  • Bank Rec – Agree to the bank statement
  • Fund Report – Fund balances and transfers
  • R&P Accounts – Receipts and payments account
  • Assets & Liabilities – Statement of assets and liabilities
  • Guide – How to use this workbook

How buying works

Your file is only released to your client portal once payment has cleared.

1

Click Buy now

You are taken to our secure checkout.

2

Pay securely

Checkout takes a minute and you get a receipt by email.

3

Download your file

Your file is ready in your client portal as soon as payment clears, and we email you your invoice with a link to the portal.

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