← All prebuilt solutions
Industry

Event Supplier Booking & Deposit Tracker

For wedding and event suppliers – bookings, deposits, balances due, overdue payments and income received in advance

£20

Secure checkout. Your file is ready in your client portal as soon as payment clears.

Event Supplier Booking & Deposit Tracker

Overview

Event suppliers often take bookings a year or more ahead, with a deposit on booking and the balance shortly before the event. This workbook keeps track of what has been paid and what is due, and gives your accountant the figure for income received in advance at the year end.

Price
£20
Who it’s for
Industry
Works with
Microsoft Excel for Windows and Mac
Buy now

See how it works

A walk through the main sheets

The sheets you will use most, in the order you will use them – shown with the sample data every workbook comes with.

Step 1

Bookings

Every booking with price, deposit and payment status. What you do: one row per booking.

Bookings
Payments

Step 2

Payments

Every payment against its booking. What you do: one line per payment.

Step 3

Settings

Deposit terms, balance due date and year end. What you do: set up once.

Settings

Step 4

Who it is for

Made for people like you

  • Example – text
  • Wedding photographers and videographers – Know which balances are due and when.
  • Venues, caterers, florists and bands – Keep every deposit and booking straight.
  • Accountants – Get the income in advance figure at the year end.

Quick start

Up and running in minutes

  1. Example – text
  1. Settings – Set your standard deposit, how many days before the event the balance is due, and your year end.
  2. Bookings – Add each booking with a unique reference and set the status to Confirmed once the contract is signed.
  3. Payments – Record each payment against the booking reference.
  4. Dashboard – See future bookings, balances to come, overdue payments and income received in advance.

Key features

  • Keeps your bookings diary with each client, event date, venue, package and price – for photographers, videographers, venues, caterers, florists, bands and other event suppliers.
  • Matches payments to bookings and shows the deposit due, balance outstanding, the date the balance is due and anything overdue.
  • Works out the money received before your year end for events after it (income received in advance), and shows confirmed income by month ahead.

What’s included

  • Dashboard – Diary and money due
  • Settings – Deposit terms and dates
  • Bookings – Every booking and its payment status
  • Payments – Payments and refunds
  • Guide – How to use this workbook

How buying works

Your file is only released to your client portal once payment has cleared.

1

Click Buy now

You are taken to our secure checkout.

2

Pay securely

Checkout takes a minute and you get a receipt by email.

3

Download your file

Your file is ready in your client portal as soon as payment clears, and we email you your invoice with a link to the portal.

Explore the range

Need it tailored to your business?

We can adapt any prebuilt solution or build something bespoke, with a lifetime bug-free guarantee.

Part of AML Finance Group

Need an accountant too?

Our sister firm, AML Accountancy Solutions, is an award-winning accountancy practice helping businesses and individuals across the UK with their accounts, tax, bookkeeping and payroll.

Visit AML Accountancy Solutions