Admissions and Fees Policy

A fair, transparent admissions and fees policy covering waiting lists, priority, settling in, funded entitlements, chargeable extras, invoicing and arrears.

Editable Word document
9
10pages
Guidance notes included
aml consultancy solutions

Childcare

Admissions and Fees Policy

About this document

What it’s for

Explains how you offer places, how you decide priority, how the funded entitlements work in your setting, what you can and cannot charge for, and how you invoice and deal with arrears. It is designed to meet the transparency requirements in local authority funding agreements.

When to use it

  • Publish it on your website (or through the Family Information Service) with your fees
  • Give it to parents with the registration form and contract
  • Use it to train staff who answer enquiries and manage the waiting list

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Policy statement
  2. Scope
  3. Legal and contractual framework
  4. Enquiries, visits and the waiting list
  5. Offering places and priority
  6. Settling in and starting
  7. Funded entitlements
  8. What we can and cannot charge for
  9. Publishing our fees and charges
  10. Invoices and payment
  11. Deposits
  12. Arrears
  13. Inclusion and additional funding
  14. Records
  15. Monitoring and review

Also included

  • If you operate outside England
  • Document control and sign-off

How to complete it

  • Set your admissions priorities in clause 5 and check they are lawful and fair
  • Insert your session times, rates and chargeable extras
  • Check clauses 7 to 9 against your local authority provider agreement
  • Review it each year and whenever funding rules change

Key points to check

  • Funding rules change often – check gov.uk and your local authority each term
  • Admissions criteria must not discriminate under the Equality Act 2010

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Childcare

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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