Age-Restricted Sales Policy, Staff Training Record and Refusals Log

A Challenge 25 policy for shops and online sellers of age-restricted products – what is restricted and from what age, ID checks, refusals, proxy sales, online and delivery age verification, staff training and test purchases.

Editable Word document
6
10pages
Guidance notes included
aml consultancy solutions

Retail & e-commerce

Age-Restricted Sales Policy, Staff Training Record and Refusals Log

About this document

What it’s for

Selling age-restricted products to under-age customers is a criminal offence, and Trading Standards carry out test purchases. The main defence is showing you took all reasonable precautions and exercised all due diligence – a written policy, trained staff and records are the evidence you need. This document gives you all three.

When to use it

  • If you sell alcohol, tobacco, vapes, knives, fireworks, solvents, lottery tickets, video games, films, energy drinks (if restricted) or other age-restricted goods
  • For online sales and home deliveries of these products
  • When training new staff and refreshing training

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Our policy
  2. Restricted products we sell
  3. Acceptable id
  4. Refusals
  5. Proxy sales
  6. Online sales and deliveries
  7. Training and monitoring

How to complete it

  • Tick the products you sell and check the age limits
  • Train every till worker before they sell restricted products, and refresh training every [six] months
  • Record every refusal in the refusals log

Key points to check

  • The law on tobacco and vapes is changing under the Tobacco and Vapes Act 2026 – check the commencement dates
  • Licensed premises must also comply with their premises licence conditions

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

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Retail & e-commerce

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Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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