Let your team use AI tools productively while protecting client data, checking accuracy and staying on the right side of UK data protection and copyright law.
IT & cyber security
AI Use Policy for Staff
About this document
A practical policy for staff who use generative AI tools such as chatbots, writing assistants, meeting transcription and AI features in everyday software. It sets out which tools are approved, what must never be put into them, how outputs must be checked, who owns what, when clients must be told, the rules on automated decisions about people and the checks before buying a new tool.
The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.
Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.
Included in the pack
IT & cyber security
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Editable Microsoft Word files
Guidance notes in every document
Written for UK businesses
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