CCTV Policy and Impact Assessment

Run CCTV lawfully and proportionately – siting, audio, signage, retention, disclosures and requests for footage.

Editable Word document
16
10pages
Guidance notes included
aml consultancy solutions

Data protection & GDPR

CCTV Policy and Impact Assessment

About this document

What it’s for

A complete CCTV and video surveillance policy, with a detailed impact assessment (a DPIA tailored to cameras), a camera schedule, signage wording, a footage disclosure request form and log, and an annual review checklist based on the 12 guiding principles of the Surveillance Camera Code of Practice.

When to use it

  • Before installing, extending or upgrading CCTV, body-worn cameras, ANPR, doorbell cameras or dashcams used for the business
  • When someone asks for a copy of footage (police, insurers, individuals)
  • For your annual CCTV review

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  1. Purpose
  2. Scope
  3. Legal framework
  4. Why we use CCTV (purposes) and lawful basis
  5. Siting and system design
  6. Audio recording
  7. Signage and transparency
  8. Covert recording
  9. Retention
  10. Access, viewing and security
  11. Disclosure to third parties
  12. Requests for footage from individuals (subject access)
  13. CCTV and staff
  14. Roles, review and complaints
  15. Purpose
  16. Scope
  17. Legal framework
  18. Why we use CCTV (purposes) and lawful basis
  19. Siting and system design
  20. Audio recording
  21. Signage and transparency
  22. Covert recording
  23. Retention
  24. Access, viewing and security
  25. Disclosure to third parties
  26. Requests for footage from individuals (subject access)
  27. CCTV and staff
  28. Roles, review and complaints

Also included

  • Related documents
  • A1. The need
  • A2. The system
  • A3. The people affected
  • A4. Lawful basis and balancing
  • A5. Risks and mitigations
  • A6. Conclusion and sign-off
  • Authorised users
  • Viewing and download log
  • Privacy notice wording (CCTV section)
  • Our decision
  • Disclosure log

How to complete it

  • Complete the impact assessment in Appendix A before you install or change cameras
  • List every camera in Appendix B, and set your retention period in clause 9
  • Put up signs using Appendix C
  • Remove sections that do not apply (for example body-worn cameras)

Key points to check

  • Audio recording is highly intrusive and should be switched off unless you can justify it
  • Covert recording needs exceptional justification and senior approval

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Data protection & GDPR

£20

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Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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