Data protection & GDPR templates

Privacy notices, policies, assessments and breach procedures to help you handle personal data properly and meet UK GDPR.

Ready-made

Professionally structured documents, ready to fill in and use.

Word format

Download in Microsoft Word and edit every line.

Easy to adapt

Clear guidance notes on what to change for your business.

For UK businesses

Written for small and growing UK businesses.

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20 documents

Data protection & GDPR templates

Privacy notices, data protection policy, DPIA, records of processing, data sharing, breaches and subject access requests.

One price for the whole category

All 20 data protection & GDPR documents for £20

Buy the pack once and get every document below as an editable Word file, with guidance notes to help you adapt each one.

£20for all 20

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All 20
Agreements 2
Policies 8
Letters 1
Forms & records 9

Policies

Your house rules
Data Protection PolicyAn internal policy that sets out how your organisation complies with UK GDPR and the Data (Use and Access) Act 2025 – who does what, and the rules every member of staff must follow.16 pagesRead more ›Customer Privacy NoticeA full privacy notice for your consumer and business customers – from enquiry and onboarding to billing, marketing and aftercare – updated for the Data (Use and Access) Act 2025.11 pagesRead more ›Employee and Job Applicant Privacy NoticeThe full workforce privacy notice – job applicants, employees, workers, contractors and former staff – with stage-by-stage purposes, lawful bases, special category conditions and retention.13 pagesRead more ›Data Retention Policy and ScheduleA retention policy and a detailed schedule of how long to keep business, tax, HR, customer, health and safety and data protection records – with the legal source for each period.15 pagesRead more ›Data Breach Response PlanA clear, tested plan for containing a personal data breach, assessing the risk and meeting the 72-hour reporting deadline.14 pagesRead more ›Data Protection Complaints ProcedureMeet the statutory duty in force from 19 June 2026 to accept, acknowledge and resolve data protection complaints.13 pagesRead more ›CCTV Policy and Impact AssessmentRun CCTV lawfully and proportionately – siting, audio, signage, retention, disclosures and requests for footage.16 pagesRead more ›Clean Desk and Secure Disposal PolicyKeep paper, screens and devices secure day to day, and destroy information safely when it is no longer needed.8 pagesRead more ›

Forms & records

Collect and record information
Record of Processing Activities (ROPA)Article 30 records for controllers and processors – a summary register, detailed activity sheets with a worked example, and a processor record for organisations that process data for clients.8 pagesRead more ›Data Protection Impact Assessment (DPIA)A step-by-step DPIA with a screening checklist, risk matrix, mitigation plan and sign-off – suitable for new systems, AI tools, monitoring and other high-risk processing.10 pagesRead more ›Legitimate Interests AssessmentTest whether you can rely on legitimate interests – starting with the new recognised legitimate interests under the Data (Use and Access) Act 2025, then the purpose, necessity and balancing tests.9 pagesRead more ›International Data Transfer Risk AssessmentDecide whether a restricted transfer is lawful – adequacy, IDTA or UK Addendum, or an exception – and record the new “data protection test” introduced by the Data (Use and Access) Act 2025.9 pagesRead more ›Data Breach Log and Notification FormThe complete record for every breach and near miss – from the first report to the regulator notification and closure.9 pagesRead more ›Consent Form and Consent RecordCollect valid, granular consent, record it properly and make withdrawal as easy as giving it.9 pagesRead more ›Information Security PolicyPractical security rules for a small or medium organisation – accounts, devices, email, cloud, backups, suppliers and incidents.10 pagesRead more ›Staff Data Protection Training Record and QuizPlan, record and evidence staff data protection training, with a 25-question quiz and full answer key.11 pagesRead more ›Marketing Consent and PECR Compliance ChecklistCheck your email, text, phone, post and cookie practices against PECR as amended by the Data (Use and Access) Act 2025.11 pagesRead more ›

Data protection & GDPR pack

£20

for all 20 documents

  • Editable Word files
  • Guidance notes in every document
  • Written for UK businesses
  • Download and keep
Get the packOr every category with All-Access – £295 a year

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Credit control policy

Set your payment terms, credit limits and collection process.

Word document

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First payment reminder letter

A friendly reminder when an invoice becomes overdue.

Word document

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Final demand letter

A firm final request before taking further action.

Word document

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Late payment interest and compensation letter

Claim statutory interest and compensation on late commercial payments.

Word document

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Payment plan agreement

Agree instalments with a customer who is behind on payments.

Word document

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Customer credit application form

Collect the details you need before offering credit.

Word document

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Expenses policy

Explain what staff can claim and how to claim it.

Word document

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Financial procedures manual

Document how money is handled, approved and recorded in your business.

Word document

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All 20 documents in this category come together as one pack for £20. Templates are a starting point – for anything complex or high-value, we recommend having your final document checked by a solicitor.

How it works

Your documents in three steps

Every template is a Word document you can download, adapt and use straight away.

1

Choose your documents

Browse the categories and pick the pack you need.

2

Buy securely online

Pay £20 for the whole category pack, or join All-Access for every category.

3

Download and adapt

Open in Word, follow the guidance notes and make it your own.

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If you can’t find what you need, we can prepare a document around your business. Tell us what you’re looking for.

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Part of AML Finance Group

Need an accountant too?

Our sister firm, AML Accountancy Solutions, is an award-winning accountancy practice helping businesses and individuals across the UK with their accounts, tax, bookkeeping and payroll.

Visit AML Accountancy Solutions