Consent Form and Consent Record

Collect valid, granular consent, record it properly and make withdrawal as easy as giving it.

Editable Word document
9
10pages
Guidance notes included
aml consultancy solutions

Data protection & GDPR

Consent Form and Consent Record

About this document

What it’s for

A consent toolkit: a short test of whether consent is the right lawful basis, an adaptable consent form with separate options for each purpose (including photographs, special category data, sharing and marketing), a parent or guardian section, a withdrawal form, a consent record register and a periodic review checklist.

When to use it

  • When you genuinely want to give people a free choice about how you use their information
  • For photographs and video, case studies, testimonials, optional health or diversity information, and marketing
  • Not for things you need to do anyway (to deliver a contract or meet a legal duty) – rely on another lawful basis

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Part A – Is consent the right lawful basis?
  • Requirements for valid consent
  • 1. About you
  • 2. What we are asking for and why
  • 3. Keeping in touch (marketing)
  • 4. How long we will keep your information
  • 5. More information
  • 6. Changing your mind
  • 7. Your confirmation
  • 8. Parent or guardian (for children under [13 / 16])
  • For office use
  • Part E – Consent review checklist
  • Related documents

How to complete it

  • Complete the Part A test first
  • Delete the consent options you do not need and add your own, one purpose per line
  • Record every consent and withdrawal in Part D
  • Review consents at least every [12–24] months using Part E

Key points to check

  • Consent must never be a condition of a service unless it is genuinely needed for it
  • For electronic marketing also follow the Marketing Consent and PECR Compliance Checklist

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Data protection & GDPR

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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