The full workforce privacy notice – job applicants, employees, workers, contractors and former staff – with stage-by-stage purposes, lawful bases, special category conditions and retention.
Data protection & GDPR
Employee and Job Applicant Privacy Notice
About this document
A detailed privacy notice covering everyone in your workforce lifecycle: applicants, employees, workers, agency staff, self-employed contractors and consultants, volunteers and former staff. It sets out what you collect at each stage, why, your lawful bases and Schedule 1 conditions, monitoring, sharing, transfers, retention and individuals’ rights. The People & HR pack contains a shorter Employee Data Privacy Notice; use this fuller version where you want a single, complete notice maintained by whoever handles data protection.
The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.
Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.
Included in the pack
Data protection & GDPR
for every document in this category
Editable Microsoft Word files
Guidance notes in every document
Written for UK businesses
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