Child Registration Form

A complete registration pack capturing everything the EYFS requires before a child starts: family details, emergency contacts, collection permissions, health, consents and data protection.

Editable Word document
12
10pages
Guidance notes included
aml consultancy solutions

Childcare

Child Registration Form

About this document

What it’s for

The form parents complete before their child starts. It collects the information the EYFS requires you to hold (including at least two emergency contacts and who has parental responsibility), health and dietary needs, people allowed to collect, and clear, separate consents for first aid, outings, photographs and more.

When to use it

  • For every new child, before their first session
  • To refresh records at least every [6/12] months or when circumstances change
  • Alongside your parent contract, allergy form and funded hours declaration

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Section 1 – About your child
  • Section 2 – Booking and start date
  • Section 3 – Parents and carers
  • Parent / carer 1
  • Parent / carer 2
  • Emergency contact 1
  • Emergency contact 2
  • Emergency contact 3 (optional)
  • Section 6 – Health and development
  • Photographs and video (each is optional)
  • Section 8 – About your child
  • Section 9 – Declaration

How to complete it

  • Insert your setting details and adjust the consent list to the activities you offer
  • Ask parents to complete every section, or write “none” – do not leave gaps
  • Check identity and parental responsibility documents and complete the office section
  • Store securely and limit access in line with your privacy notice

Key points to check

  • Consents must be specific and freely given – keep photo consents separate and optional
  • Update your privacy notice to match how you actually use and share data

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Childcare

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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