Disciplinary Outcome Letter

Confirm the decision after a disciplinary hearing, with five ready-written outcomes from no action to summary dismissal.

Editable Word document
7
10pages
Guidance notes included
aml consultancy solutions

People & HR

Disciplinary Outcome Letter

About this document

What it’s for

A letter confirming the result of a disciplinary hearing. It records what was considered, the findings on each allegation and the reasons, the sanction, and the right of appeal. Five alternative outcome sections are provided.

When to use it

  • After a disciplinary hearing, normally within five working days
  • Choose one outcome: no action, first written warning, final written warning, dismissal with notice or summary dismissal

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • The allegations and what I considered
  • My findings
  • Outcome
  • Your right of appeal
  • Notes of the hearing

How to complete it

  • Keep the common paragraphs and delete the four outcome options you do not need
  • Give reasons for each finding – do not just say an allegation is “upheld”
  • For dismissal, check notice, final pay and holiday pay with payroll first
  • Attach the hearing notes and keep a signed copy on file

Key points to check

  • The sanction must match what the invitation letter warned was possible
  • From 1 January 2027 employees with six months’ service can claim unfair dismissal – take advice before dismissing in any unclear case

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

People & HR

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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