Employee Data Privacy Notice

A privacy notice for your workforce that meets the transparency requirements of Articles 13 and 14 of the UK GDPR. It explains what personal data you collect about employees, workers and job applicants, your purposes and lawful bases, who you share it with, how long you keep it, the individual’s rights and how to complain – including the new complaints procedure under the Data (Use and Access) Act 2025.

• Give it to every new starter, with their contract
• Give the applicant section to job applicants when you collect their data
• Re-issue it when you change how you use staff data (for example new monitoring)

• Fill in your details and data protection contact
• Check each table row against what you really do – delete or add rows
• Set retention periods that match your retention schedule
• Make it easy to find (for example in the handbook and on your intranet)