Event Food and Drink Trader Compliance Checklist

An organiser’s checklist for managing food and drink traders and bars – registration and hygiene ratings, documents, gas and electrical safety, allergen information, water and hand-washing, waste, alcohol licensing, inspections on the day and a trader inspection record.

Editable Word document
5
10pages
Guidance notes included
aml consultancy solutions

Events & festivals

Event Food and Drink Trader Compliance Checklist

About this document

What it’s for

Food poisoning, allergic reactions and gas fires are serious risks at events, and environmental health officers often inspect event caterers. As organiser, you should check that every trader is registered, competent and safe. This checklist and inspection record give you a consistent way to do that.

When to use it

  • When accepting food and drink traders
  • On the day, when traders set up and during trading
  • When agreeing bar arrangements and alcohol licensing

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

A complete, ready-to-use document with every section written, your details shown in [square brackets], and guidance notes explaining how to complete it.

How to complete it

  • Collect and check documents from every trader before the event
  • Inspect each unit at set-up using the inspection record
  • Keep records for the event file and share issues with environmental health if needed

Key points to check

  • Ask the council’s environmental health team whether they will inspect or need trader lists in advance
  • Allergen information must be available for all food sold

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

Events & festivals

From £29

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

Download and keep

Get the packSee every document in this pack →

Need more than one category?

Documents All-Access gives you every category for 12 months for £295.

Compare options →

Need it tailored?

We can adapt any template to your business, or write a document from scratch.

Talk to us →