Events & festivals templates

Event management plans, risk assessments, ticket terms, trader and performer agreements, crowd and emergency plans for event organisers.

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17 documents

Events & festivals templates

Event management plans, risk assessments, ticket terms, trader and performer agreements, crowd and emergency plans for event organisers.

One price for the whole category

All 17 event & festival documents for £29

Buy the pack once and get every document below as an editable Word file, with guidance notes to help you adapt each one.

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All 17

Agreements 6

Policies 6

Forms & records 5

Agreements

Signed by everyone involved

Event Ticket Terms and ConditionsConsumer ticket terms for concerts, festivals, shows and sporting events – buying tickets and fees, ticket transfer and resale, entry conditions and search, age restrictions, changes and cancellations, refunds, behaviour, prohibited items, filming and liability.5 pagesRead more ›Exhibitor, Trader and Stallholder Application and AgreementAn application form and terms for food traders, market stallholders and exhibitors at events – pitch allocation, fees and deposits, documents required (insurance, food hygiene, gas and electrical certificates), set-up and breakdown, trading rules, cancellation and liability.5 pagesRead more ›Performer and Artist Booking AgreementA booking agreement for bands, DJs, solo artists, speakers and entertainers – performance details, fee and deposit, technical rider and hospitality, arrival and sound check, cancellation and illness, recording and streaming, merchandise, insurance, safeguarding and force majeure.5 pagesRead more ›Event Venue Hire Checklist and Organiser Agreement TermsA checklist for event organisers hiring a venue or site – what to ask, what to negotiate, and the key terms to see in the venue’s contract – covering capacity, licensing, access times, facilities, suppliers, insurance, cancellation, damage and responsibility for safety.5 pagesRead more ›Event Volunteer Handbook and Volunteer AgreementA handbook for event volunteers – roles, shifts, what to wear and bring, welfare, health and safety, safeguarding, alcohol and drugs, data and social media, what to do in an emergency – with a volunteer agreement that avoids creating an employment relationship.4 pagesRead more ›Event Supplier and Contractor Booking TermsBooking terms for event suppliers and contractors – scope and specification, arrival and build times, site rules, health and safety documents, competence, insurance, equipment safety, power, payment, cancellation and weather, liability and indemnity – with a booking form.4 pagesRead more ›

Policies

Your house rules

Event Management PlanA complete event management plan for fairs, festivals, concerts, sporting and community events – event overview, organisation and responsibilities, site plan, licensing, safety management, crowd management, medical, security, traffic, welfare, communications, emergency procedures and sign-off.6 pagesRead more ›Crowd Management and Stewarding Plan with Steward BriefingA crowd management plan covering capacity calculations, ingress, circulation, egress and emergency egress, queue management, barriers, steward deployment and ratios, crowd monitoring and communication – with a steward briefing sheet and sign-in register.5 pagesRead more ›Event Emergency and Major Incident PlanAn emergency plan for events – command and control, show stop, evacuation, partial evacuation, invacuation and lockdown, severe weather triggers, fire, medical emergencies, structural failure, hostile threats, power failure and missing persons – with code words, PA messages and an incident log.5 pagesRead more ›Lost Child and Vulnerable Person Procedure for EventsA procedure for preventing and dealing with lost and found children and vulnerable adults at events – prevention (wristbands, information), the lost child point, staffing and safeguarding, actions when a child is reported missing or found, escalation to police, reuniting and records.5 pagesRead more ›Event Accessibility and Inclusion PlanA plan for making an event accessible and inclusive – pre-event information, ticketing and personal assistant tickets, getting there and parking, site layout and surfaces, accessible toilets and Changing Places, viewing platforms, quiet spaces, communication, staff awareness, emergency evacuation of disabled people and feedback.4 pagesRead more ›Event Photography, Filming and Privacy NoticeA privacy notice for event attendees and a photography and filming notice for display at entrances – covering ticket data, CCTV and body-worn cameras, photography and filming, children, drones, marketing, lawful bases, retention and rights – with a photographer brief and photo consent form.4 pagesRead more ›

Forms & records

Collect and record information

Event Risk Assessment (Pre-Filled)A pre-filled risk assessment for outdoor and indoor events – build and break, crowds, structures, weather, vehicles, electrics, fire, food, alcohol, children, medical emergencies, noise, attractions and security – with an action plan and on-the-day dynamic risk log.5 pagesRead more ›Event Licensing and Permissions ChecklistA checklist of the licences, notices and permissions an event may need – premises licences and Temporary Event Notices, Safety Advisory Group notification, road closures, street trading, music licensing, food registration, fireworks, drones, gambling, lotteries, landowner consent and Martyn’s Law.4 pagesRead more ›Event Food and Drink Trader Compliance ChecklistAn organiser’s checklist for managing food and drink traders and bars – registration and hygiene ratings, documents, gas and electrical safety, allergen information, water and hand-washing, waste, alcohol licensing, inspections on the day and a trader inspection record.5 pagesRead more ›Event Budget, Cash Handling and Settlement RecordA budget template and cash procedures for events – income and expenditure budget, contingency, break-even, float issue, cash collection and counting with two-person controls, card terminals, banking, artist and supplier settlement, and a post-event financial summary.5 pagesRead more ›Post-Event Debrief and ReportA structured debrief and post-event report – attendance, what went well, what could be improved, incidents and near misses, complaints, safety, operations, finance, sustainability, stakeholder feedback and an action plan for the next event.4 pagesRead more ›

Events & festivals pack

£29

for all 17 documents

Editable Word files
Guidance notes in every document
Written for UK businesses
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Credit control policy

Set your payment terms, credit limits and collection process.

Word document

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First payment reminder letter

A friendly reminder when an invoice becomes overdue.

Word document

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Final demand letter

A firm final request before taking further action.

Word document

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Late payment interest and compensation letter

Claim statutory interest and compensation on late commercial payments.

Word document

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Payment plan agreement

Agree instalments with a customer who is behind on payments.

Word document

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Customer credit application form

Collect the details you need before offering credit.

Word document

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Expenses policy

Explain what staff can claim and how to claim it.

Word document

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Financial procedures manual

Document how money is handled, approved and recorded in your business.

Word document

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All 17 documents in this category come together as one pack for £29. Templates are a starting point – for anything complex or high-value, we recommend having your final document checked by a solicitor.

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Contracts & terms Company secretarial People & HR Health, safety & compliance Landlord & property Charities & not-for-profit

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Events & festivals templates

Events & festivals templates

All 17 event & festival documents for £29

Agreements

Policies

Forms & records

Credit control policy

First payment reminder letter

Final demand letter

Late payment interest and compensation letter

Payment plan agreement

Customer credit application form

Expenses policy

Financial procedures manual

Your documents in three steps

Need a document written for you?

Need an accountant too?

Get everything for one yearly price

Documents All-Access

Complete Bundle

Need an accountant too?

Get In Touch

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