A checklist for event organisers hiring a venue or site – what to ask, what to negotiate, and the key terms to see in the venue’s contract – covering capacity, licensing, access times, facilities, suppliers, insurance, cancellation, damage and responsibility for safety.
Events & festivals
Event Venue Hire Checklist and Organiser Agreement Terms
About this document
Venue contracts are usually written by the venue. Before signing, organisers need to know what is included, who is responsible for what – especially safety, licensing and stewarding – and what they will pay if plans change. This checklist helps you ask the right questions and negotiate the key terms.
The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.
Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.
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Events & festivals
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Editable Microsoft Word files
Guidance notes in every document
Written for UK businesses
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