Exit Interview Form

Find out why people leave and what you could do better – a structured interview with ratings, open questions and an action log.

Editable Word document
8
10pages
Guidance notes included
aml consultancy solutions

People & HR

Exit Interview Form

About this document

What it’s for

A structured exit interview to capture honest feedback from leavers about their reasons for leaving, their manager, pay, development, culture and wellbeing, and any concerns about harassment or wrongdoing. It includes an invitation email, guidance for the interviewer, a self-completion version, and a log for spotting trends across leavers.

When to use it

  • For every voluntary leaver, ideally in the last week or two of employment
  • As a written questionnaire if the leaver prefers
  • To feed into your EDI action plan, harassment risk assessment and retention planning

What’s inside

The document is laid out in the sections below. Each one comes with a plain-English guidance note explaining what it does and what to change.

  • Guidance for the interviewer
  • Invitation email (to send to the leaver)
  • 1. Details
  • 2. Reasons for leaving
  • 3. Your experience of working here
  • 4. Your manager and team
  • 5. Your new role (optional)
  • 6. Looking ahead
  • 7. Concerns
  • 8. Declaration
  • 9. For the interviewer – follow-up

How to complete it

  • Send the invitation and make clear it is voluntary
  • Choose an interviewer other than the leaver’s line manager where possible
  • Record answers in the leaver’s own words where you can
  • Act on serious concerns straight away and log themes quarterly

Key points to check

  • Tell leavers how their feedback will be used and who will see it
  • If a leaver reports harassment, discrimination or wrongdoing, follow the guidance in section 7
  • Treat the form as personal data and keep it securely

Our templates are professionally structured starting points for UK businesses, not legal advice. For anything complex, unusual or high-value, have your final version checked by a solicitor.

Included in the pack

People & HR

£20

for every document in this category

Editable Microsoft Word files

Guidance notes in every document

Written for UK businesses

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